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Town of Rosendale                                                                            DRAFT

Town Board Workshop Meeting

Department Head Budget Requests

November 2, 2011


Supervisor McDonough opened the Department Head Budget Request hearing at 6:30pm at the Rosendale Community Center.

            PRESENT:         Councilman Robert Gallagher

                                    Councilwoman Manna Jo Greene

                                    Councilman Kenneth Hassett

                                    Councilman Richard Minissali

                                    Supervisor Patrick McDonough

ALSO PRESENT:  Doris Fleming, Bookkeeper; Jennifer Metzger, Deputy Supervisor; Carl Hornbeck, Highway Superintendent; Rayne Kouhout, Transfer Station Manager; Tara Burke, Recreation Director; about 10 residents.

1.      Carl Hornbeck requested that his DA5112.2 and DA5130.2 be restored to last years  budgeted amounts (each is being reduced by $10,000) he explained that costs are going up and he is close to the current  budget limit.  DA5130.4 is being reduced by $5,000; he uses this appropriation to repair vehicles, purchase tires and etc.; he has maintained the same $60,000 request for the last 4 years and does not see why it should be reduced as prices go up.  DA 5140.1 is for salaries for weed/brush control; last year the budget was reduced to $10,000 and this year we have gone over budget by $5,567.77; the $15,000 request should stand; this is mandated by DEC.   Carl also cited DA5148.4 which is used for gas by departments other than highway (12 vehicles); in 2011 he requested $30,000 but was cut to $20,000; as of September $24,153 has been expended and there are three months to go; he therefore feels that the $36,000 requested is not unreasonable since we don’t know where fuel prices are going.  Line A5010.1 (General Fund) is salary for he and his clerk; he is requesting 3% since he is falling behind his union men and he feels his clerk deserves the same.  DA5130.1 covers the salary for the deputy superintendent/mechanic/HEO; when hired he was supposed to receive $1.00 more per hour than the foreman;  the deputy is considered part of management so has not joined the union but since 2004 the Town Board starting getting from the $1.00 difference; Carl seeks restoration of the differential.

2.      Tara Burke addressed the need for professional carpet cleaning in the Community Center building; the carpet needs a “deep cleaning” which the in-house machine cannot accomplish.  Supervisor McDonough told Tara to look into professional carpet cleaners and secure prices.   Councilman Hassett apologized for being unable to keep an assistant in the budget; Tara stated that she thought that was too much to ask for; Town Clerk suggested that a hand written monthly calendar be used in addition to the computer generated one which could be left at the Clerk’s Office, this way Tara could take time off and the public could still be served making reservations to use the building; Tara and Joan will work out something.

3.      Rayne Kouhout addressed the 1% salary increase as being unacceptable, “it’s killing them” (she and George); most towns have three (3) employees, they only have the two and they work very hard.  Supervisor McDonough noted that the   Transfer Station receives “kudos” from the Board each month; Rayne stated that 9869 pounds of electronics were recycled recently which kept them out of the landfill.  Rayne stated that Carl charges her back for gasoline but she picks up the garbage and recycling for all departments (including highway) which she gets charged back to her department; a question was asked if the departments were ever charged-back for garbage pick-up; the Town Clerk responded that they were charged for pick-up about 8 years ago and it was dropped; it all comes out of the same pot in the end.

4.      Perry Soule stated that last year he raised payroll line, he would like to see the roughly $10,000 left, because PBA contract was not settled, he would like to see this balance put in a contingency fund for when the contract is settled.  Perry stated that his budget request is down 12%; Perry stated that he made a proposal to the police commission to replace the antiquated VHS camera equipment for the cars with a digital server system for $35,586.00 which can be paid over five (5) years; this will assist greatly in prosecution of cases as it secures the chain of evidence; he has $5,307.00 remains from his 2011 equipment line which he could use as a down payment; this equipment is under State bid and is compatible with Ulster County; A3120.2 is adjusted to include this proposal; he can cover the November and December payments from this year’s budget.

The department input portion of the meeting ended at 7:27pm.


Supervisor McDonough opened the Town Board Workshop meeting at 7:28pm with the Pledge to the Flag at the Rosendale Community Center.

                        PRESENT:         Councilman Robert Gallagher

                                                Councilwoman Manna Jo Greene

                                                Councilman Kenneth Hassett

                                                Councilman Richard Minissali

                                                Supervisor Patrick McDonough

            ALSO PRESENT: Jennifer Metzger, Deputy Supervisor; Alex Ferguson, Robert Ryan, Jeanne Walsh, candidates for offices; Sandy Peterson, Environ. Com.; Jack Snyder, W/S Com.; and about fifty (50) residents.


PUBLIC INPUT: Jack Snyder came before the Board with a petition (letter) signed by what Supervisor McDonough said appears to be about 40 residents/neighbors of James Street requesting that the street be permanently returned to what they say was its former dead end status; they would like to see it become a cul de sac; the alternate that Mr. Snyder offered was that traffic lights be installed to allow one lane access through the street and install sidewalks.

Councilman Hassett responded that he would like to see his road (Mossy Brook) closed to through traffic as would any number of town residents on other streets/roads that experience high volume traffic.  Bob Ryan questioned the safety of not having this as an alternate route when Route 32 is closed.


RESIGNATION:  Supervisor McDonough stated that he was sure that everyone knew the resignation of Daniel Baker, Assessor, was coming.  Dan has been hired by the City of Kingston as their Assessor which is advancement for him; he has done a good job for Rosendale.

A motion was made by Councilman Hassett to accept the resignation of Daniel Baker as Rosendale Assessor, with regret; seconded by Councilwoman Greene also with regret.  Roll Vote: 5 Yes.

Supervisor McDonough stated that he believed we have three applicants for the position of assessor and he has started making appointments for interviews; he asked if Councilman Hassett would sit in on those interviews; Dan Baker has agreed to also sit in.


APPOINTMENTS:  Supervisor McDonough announced that John Poux needed to be re-appointed to the Recreation Commission since he did not take the required oath of office within the 30 days; he would also like to appoint Marcene Johnson and Ashlee Houghtaling to the Ad Hoc Pool Committee; he would like to do it as one motion.

A motion was made by Councilman Minissali to appoint John Poux to the Recreation Commission, Marcene Johnson and Ashlee Houghtaling to the Ad Hoc Pool Committee; seconded by Councilman Hassett.  Roll Vote: 5 Yes.


1). ANNOUNCEMENT: Supervisor McDonough noted that the Water/Sewer Commission is still seeking a volunteer member; anyone residing in the water/sewer district is eligible to apply.

 Councilwoman Greene also reminded the Board that they are still seeking two members for the Climate Task Force.


2). PUBLIC HEARING: 2012 BUDGET:              The notice of public hearing was read by the Town Clerk at 7:40pm.  Supervisor McDonough stated that the over-all budget is up 11.63% but that is expected to go down.

Mr. Hubert addressed health benefits, who receives them and do they contribute toward them. Supervisor McDonough responded that all general employees and highway employees (full time and/or elected) contribute toward their health care, the police do not, it’s a contractual (union) issue which we can’t control.

Tim Morrison commended those department that have either held the line or reduced their budget line requests; he questioned the supervisor’s line being up 16%; Supervisor McDonough responded that the position of assistant to the supervisor is being made full-time rather than the present part-time; buildings .4 (contractual) is also up 16%; the response to that was the cost of fuel has gone up along with utilities and etc.

Phyllis Noreen questioned the $35,000 on page 13 (below SS9060.8) in the Sewer budget; does this represent the money owed to the General Fund and if so where is it reflected in the General Fund; Supervisor McDonough said he would have to check with the bookkeeper and would have an answer next week; Phyllis said to be sure to show the amount as receivable to the General Fund and payment from the Sewer Fund.

Tim Morrison questioned the Creek Locks property; has a decision been made yet as too whether a lease will be made with the Little League; Supervisor McDonough stated that the Association of Towns has offered several options which will be discussed next week.  Councilman Hassett stated that in the end proper agreements will be in place.

Phyllis Noreen asked where the $80,000 surplus from 2010 is shown in the budget; Supervisor McDonough stated that he couldn’t identify the appropriation; he would have to consult the bookkeeper.


3).  PUBLIC HEARING: TAX CAP LOCAL LAW:  The public hearing was opened at 8:10pm with the Town Clerk reading the Notice of Public Hearing.  Supervisor McDonough gave a brief overview of the reasoning for enacting a local law for “cap over-ride”; NYS set mandates for which municipalities have no control; a question had been raised previously about the Town over-riding the “NYS 60% majority vote” (3 of the 5 members would have to approve) to a “super majority”; Supervisor McDonough stated that he was informed that we cannot change NYS Law.

Mr. Hubert stated that he has concern for the increases; do we need a “full-time” assistant to the supervisor; also salary increases since many tax payers are not seeing any increase in their salary.

Mr. Contini asked that the Board look at the services being provided and see if cut backs could be made; he suggested that the assistant to the supervisor position be eliminated, the council members could help fill in.


A motion was made by Supervisor McDonough to close the budget public hearing at 8:55pm; seconded by Councilman Hassett.  Roll Vote: 5 Yes.


Bob Ryan stated that we would see an increase in the tax base and revenue with the HRVR project; Supervisor McDonough responded that there is no way of knowing what the revenues would be at this point since the project will be built in phases over ten years (it will be re-assessed as the project develops).

Amy ? stated that HRVR should be put on the “back burner”; we can’t anticipate the wear and tear on Carl’s (Highway Superintendent) roads.

Phyllis Noreen asked why the Bloomington Fire budget was not on the printed budget; response was it was an over-site, it will be added to the web site; the budget will be voted on next week and it will be less than the 11.68% currently shown.   

The public hearing on the “tax cap local law over-ride” was left open at this time; other agenda items would be discussed but further comments could be made.


4). RESOLUTION: Budgetary Transfers:  Supervisor McDonough stated that a resolution would be presented next week to make budgetary transfers to balance accounts within the Highway Fund and Seer Fund.


5). RESOLUTION: Delinquent Water and Sewer Levies: Supervisor McDonough stated that a resolution will be presented next week authorizing that unpaid 2011 water/sewer levies be submitted to Ulster County for inclusion on the 2012 Tax Levy; he noted that this is the largest number of re-levies to be submitted, it shows how bad times are; this is the only way the Town can be sure of collecting on these delinquent bills.


6). RESOLUTION 11-2011-#1 Request for Proposals for Well Drilling at the Rosendale Pool.  The resolution requests a plan and proposal for drilling a well at the Rosendale Pool by qualified drillers; RFP’s are due to be received by 4:00pm on November 30, 2011 by the Town Clerk.

A motion was made by Supervisor McDonough to authorize the seeking of RFP’s for drilling a well at the Rosendale Pool; seconded by Councilman Minissali.  Roll Vote:

                        Councilman Gallagher                        Yes

                        Councilwoman Greene           Yes

                        Councilman Hassett                Yes

                        Councilman Minissali             Yes

                        Supervisor McDonough          Yes


A motion was made by Supervisor McDonough to close the public hearing on the “Tax Cap Local Law” at 9:10pm; seconded by Councilman Gallagher.  Roll Vote: 5 Yes.


7). RESOLUTION: Police Report Contract:  Supervisor McDonough stated that the Rosendale Police Dept. wishes to streamline its services and offer more options to the public for acquiring accident and incident reports by entering into an agreement with PoliceReport, US to fulfill those needs on a per report fee basis.  The resolution will be presented next week.


8). RESOLUTION: Purchase New Camera Equipment for Police Vehicles:  Supervisor McDonough stated that the resolution will authorize the up-grade to new digital server equipment through an agreement with Island Tech Services which will better protect the residents and officers than the antiquated system presently in use.  A short discussion followed as to what possible financing arrangements could be worked out to facilitate the up-grade.  The resolution will be presented next week.


9). RESOLUTION: Final Budget for 2012:  Supervisor McDonough announced that a resolution will be presented next week to adopt the 2012 Budget after it is “fine tweaked”.


10).   RESOLUTION: Tax Cap Local Law:  Supervisor McDonough stated that a resolution will be presented next week to enact the local law to “over-ride” the NYS 2% Tax Cap Law.



1.      Tues, Nov 8 – Election Day, Town Offices are Closed

2.      Wed, Nov 9, 7:30pm – Town Board Meeting, Rec Center

3.      Fri, Nov 11 – Veterans Day, Town Offices Closed


Councilwoman Greene asked where we stand with the dam (Binnewater Road) as far as getting engineering information for repairs; Supervisor McDonough stated that he has received two proposals; he further stated that Terry Johnson is obtaining a proposal for the Mountain Road dam from Brinnier and Larios for a safety engineering study; we will also obtain proposal from them.  Councilwoman Greene stated that we had reached out to Glenn Gidaly (Barton and Lojudice) as to why they didn’t apply for the “green grant”; the response was that grant was available last year but not this year; she also asked if there was any up-date of the engineering for James Street; Supervisor McDonough responded that Carl Hornbeck met with C.T. Male and has a meeting on Friday of this week with FEMA for all storm damage.

Councilman Hassett stated that the Army Corp of Engineers has Rosendale in a 10 year plan for creek remediation therefore they should have some culpability for the damage since the shoaling pushes the water  back up stream.

John Maylie said that we should ask for the FEMA “sharp team” of specialists to look into the situation.



                        GENERAL FUND VOUCHER’S #920-971 TOTALING $17,262.93

                        SEWER FUND             “            #171-175         “          $  1,521.61

                        WATER FUND            “            #172-177         “           $  1,528.33

                        SPECIAL LIGHT  VOUCHER’S # 31- 33 TOTALING $   2,291.78


A motion was made by Councilman Gallagher to pay the bills; seconded by Councilman Minissali.  Roll Vote: 5 Yes.


A motion was made by Councilman Hassett to adjourn at 9:40pm; seconded by Councilwoman Greene.  Roll Vote: 5 Yes.


                                                                                                Respectfully submitted,



                                                                                                Joan S. Jordan

                                                                                                Town Clerk