TOWN OF ROSENDALE                                     DRAFT

TOWN BOARD MEETING

JULY 13, 2011

The meeting was called to order at 7:03pm by Supervisor McDonough at the Rosendale Community Center with the Pledge to the Flag.

                        PRESENT:         Councilman Robert Gallagher

                                                Councilwoman Manna Jo Greene

                                                Councilman Kenneth Hassett

                                                Councilman Richard Minissali

                                                Supervisor Patrick McDonough

ALSO PRESENT: Jennifer Metzger, Deputy Supervisor; Perry Soule, Police Chief; Fred Greitzer, Planning Board; Jack Snyder, W/S; Tim Morrison, ZRC; about a dozen residents.

PETITIONS/PUBLIC COMMENTS: No petitions or comments were presented.

COMMUNITY EVENTS:  Supervisor McDonough announced that the Farmer’s Market is open each Sunday from 9:00am until 2:00pm with fresh produce available from local farms.

MINUTES OF PRIOR MEETINGS: A motion was presented by Councilman Hassett to accept the minutes of the June 1^st and June 8^th meetings as presented; seconded by Councilman Gallagher. Roll Vote: 4 Yes; Councilwoman Greene abstained as she had not reviewed them.

COMMITTEE REPORTS:  Councilman Hassett reported that the minutes of the Recreation Commission are on file with the Town Clerk; the pool is open with a little leaking but doing okay; the Recreation Commission is planning a “Rosendale Together Event Day” with free swimming, an evening movie and a chance for everyone to come together for fun.  The Commission would also like to honor those who procured the property for the Recreation Center (this is the 35^th anniversary year); the Town Board at that time consisted of Supervisor Richard Glazer, Councilmen Bill Ritter and Hugh Halligan, Judges Albert Morelli and Raymond LeFever; more details will be forthcoming next month.  The Transfer Station is doing well, again its making money.

 Councilman Minissali reported that the Environmental Commission minutes were on file with the Town Clerk; ZRC is consolidating the comments on the proposed Local Law on Sign Regulations; the Youth Department minutes are also on file and summer camp began on Monday (July 11^th); still need a Water/Sewer Commissioner.

Councilman Gallagher had nothing to report other than the Highway Department items that are on the agenda.

Councilwoman Greene reported that the ZRC is having difficulty finding language to cover the entire Town on the proposed sign law; an example was the swim meet put up a sign for the day; they are working along though; she was unable to attend the Planning Board and Zoning Board meetings due to a work conflict but Leslie (clerk to both) has minutes on file with the Town Clerk; Bill Brooks from the Climate Task Force has been able to get 7 businesses to do energy retrofits.

SUPERVISOR’S FINANCIAL REPORT:  Supervisor McDonough read the end balances for the month of June; the report is on file with the Town Clerk.  Councilwoman Greene asked how financial conditions are since we found we did not have the money for the Joppenburg purchase; Supervisor McDonough reported that the mortgage tax money we received was about the same as last year which was a pleasant surprise; he has a resolution to present later to end all but emergency purchasing and overtime by all departments as of August 1^st which will be voted on later this evening.

APPOINTMENTS: Chief Soule has asked that the Town hire Travis Wilber as a temporary part-time police officer for six months; part-time officer Matt Terpening is leaving this weekend for six months basic training in the Navy Reserve; Wilber will fill in during Terpening’s absence; Wilber will be paid at the “new hire” rate during this time.

A motion was made by Supervisor McDonough to hire Travis Wilber as a part-time police officer for six months at the “new hire” pay rate during the absence of Officer Matt Terpening; seconded by Councilman Hassett.  Roll Vote: 5 Yes.

Supervisor McDonough also requested that we hire Heidi Haynes as a temporary fill-in for Leslie Treut, Planning Board/ZBA Clerk, while Leslie is away attending to a family emergency; Heidi had worked in these departments previously and would be paid at Leslie’s rate of pay only while Leslie is away.

A motion was made by Supervisor McDonough to hire Heidi Haynes as a temporary fill-in clerk for the Planning and Zoning Boards during the absence of Leslie Treut at Leslie’s rate of pay; seconded by Councilman Gallagher.  Roll Vote: 5 Yes.

1). ANNOUNCEMENT:  The Town is still seeking volunteer applications for a Recreation Commissioner and Water/Sewer Commissioner.

2). DISCUSSION: VALLEY OF THE GIANTS: Supervisor McDonough announced that the discussion on Valley of the Giants has been cancelled for tonight; he went on to explain that Valley of Giants is a proposed project to erect statuary throughout the Rondout Valley similar to the 16 foot garden gnome at Kelder’s Farm on Route 209 which attracts visitors for photo op’s.  The group will do a presentation before the Economic Development Committee according to Supervisor McDonough.

3). DISCUSSION: HRVR DEIS.  Councilwoman Greene passed out copies of her draft comments

on the SEQRA for the proposed project at Williams Lake; these will be added to the comments from consultants Mullen Associates, C.T. Male and Shannon LaFrance, Esq. as part of the Town comments; the public comment period ended on July 12^th but the Town was given until July 21^st to submit its comments as one package.  Supervisor McDonough asked Fred Greitzer if the Planning Board wanted to submit additional comments; Fred didn’t think so. A short discussion took place about how Town comments will be presented to DEC (individual comments packaged together without consensus or compiled into one document); Supervisor McDonough stated that he will coordinate assembling the packets; Councilwoman Greene stated that she is having Hudsonia’s comments attached to her comments.  Jennifer Metzger stated that the FEIS (Final Impact Statement) will have to be consolidated into one document.  Councilman Hassett stated that this subject has been commented to death, let’s move the process forward; he will read Councilwoman Greene’s comments and maybe add to those he has already stated.

Supervisor McDonough added that on most of points we will probably agree; Councilman Gallagher said we have consultant’s comments and don’t agree with all they reported.

Supervisor McDonough will be in contact with Board members and expects to have their comments delivered to him by Tuesday (July 18^th).

4). DISCUSSION: PARKING FEES:  Tim Morrison provided a handout to the Board members and the Town Clerk outlining the problems associated with the “Town Parking Fund” which was established in July 2005 and then a summary of the course of action he feels the Town must take to attempt to collect those fees in the Main St. B1 Zone and the new B3 district.  Tim told the Board that he thinks a parking district will have to be formed; there are whole series of issues that need addressing.  Councilman Hassett is concerned that if we implement this and don’t have designated spaces this could become a legal issue; we need to take a better look at the whole picture but it certainly needs to be done.  Jennifer Metzger stated that this section of the Code is being revised so this is a good time to take care of this.

Joan Ryan said that businesses are aware there is no parking before they open; Brett Hansen said that residents have parking issues and does this apply to landlords.  Tim said this applies to businesses and residents (landlords).  Phyllis Noreen recalled that the Town Board wanted the Cement Company to locate here at any cost; they were treated as a preferred property.

Jack Snyder questioned if the spaces were on a first-come first-served basis how can we charge a fee if there aren’t sufficient spaces; he thinks this could lead to legal problems.

Supervisor McDonough said that he and Jennifer Metzger will talk with town attorney and then with Tim to answer the more critical questions he has raised.  Supervisor McDonough said he would put the topic on the agenda for next month; Councilman Gallagher recommended that Mary Lou Christiana be the attorney as she represented the Town originally in this matter.

Jack Snyder suggested that we look at metered parking.

Ann Citron suggested that we contact the Association of Towns for free legal advice.

Councilwoman Greene thanked Tim for all his work; he found a lot of questions that need to be answered.

5). RESOLUTION 07-2011-#2 Encumbrance and Overtime Pay Spending Deadline.  The resolution sets a deadline of August 1, 2011 for all purchase orders; emergency purchase orders and all overtime will need prior approval of the Town Supervisor; any expenditures made without an approved purchase order will hold the purchaser personally liable for the amount spent.

A motion was made by Supervisor McDonough to adopt the resolution setting August 1, 2011 as the deadline for purchase orders and overtime spending; seconded by Councilman Gallagher. Roll Vote:               Councilman Gallagher                    Yes

                                    Councilwoman Greene           Yes

                                    Councilman Hassett                Yes

                                    Councilman Minissali             Yes

                                    Supervisor McDonough          Yes

6). RESOLUTION 07-2011-#3 Appointment of Alternate Member to the Town of Rosendale ZBA.

The resolution is to appoint Kelleigh McKenzie as an Alternate Member of the ZBA to serve in the absence or recusal of regular members for a term ending February 8, 2012.

A motion was presented by Supervisor McDonough to adopt the resolution appointing Kelleigh McKenzie as Alternate ZBA Member for a term until February 8, 2012; seconded by Councilwoman Greene.  Roll Vote:

                                    Councilman Gallagher                        Yes

                                    Councilwoman Greene           Yes

                                    Councilman Hassett                Yes

                                    Councilman Minissali             Yes

                                    Supervisor McDonough          Yes

7). RESOLUTION 07-2011-#4 Purchase of Highway Equipment, Flail Mower.  The resolution authorizes the purchase of a Flail Mower under NYS Bid Contract from Keil Equipment of Hudson, NY for $5,082.54; payment from Highway Department annual budget Machinery Equipment (DA5130.2).

A motion was made by Supervisor McDonough to adopt the resolution authorizing the purchase of a Flail Mower from Keil Equipment of Hudson, NY under NYS Bid Contract for the sum of $5, 082.54 from the annual Highway Equipment budget; seconded by Councilman Gallagher.  Roll Vote:

                                    Councilman Gallagher                        Yes

                                    Councilwoman Greene           Yes

                                    Councilman Hassett                Yes

                                    Councilman Minissali             Yes

                                    Supervisor McDonough          Yes

8). RESOLUTION: 07-2011-TABLED.  Annual Agreement with UCRRA for Sludge Removal.  Supervisor McDonough stated that he just received the annual contract which will run through the end of this year, the fee remains the same.  Councilman Hassett stated that he and Councilman Gallagher had met with Mayor James Sottile previously about turning the sludge into fertilizer; he would like to revisit that possibility as it would make money for the Sewer District; would signing this agreement preclude moving forward with an agreement with the City of Kingston if we sign the agreement now.  Supervisor McDonough and Councilman Gallagher stated that the contract is only for five months; we could talk to Mayor Sottile.  Councilman Minissali questioned how the sludge removal would be accomplished; he was told that the City of Kingston would do the pick-ups and charge back to the Sewer District, Terry would only have to purchase the bins which he already has money for in his budget; currently UCRRA charges $95.00 per ton and we send many tons per year; this could be a savings to the Sewer District.

A motion was made by Supervisor McDonough to table the resolution for the Annual Agreement with UCRRA for Sludge Removal; seconded by Councilman Minissali.  Roll Vote:

                                    Councilman Gallagher                        Yes

                                    Councilwoman Greene           Yes

                                    Councilman Hassett                Yes

                                    Councilman Minissali             Yes

                                    Supervisor McDonough          Yes

9). RESOLUTION 07-2011-#5 Request for Proposals for a Tension Fiber Salt Shed Structure.  Councilwoman Greene said she was concerned about the proposed location of the shed, the site is the “jewel of the Town”; Councilman Gallagher responded that this is a movable shed so it could be dismantled, moved and re-erected in the future if necessary; Councilwoman Greene stated that she was okay with the construction if it can be moved.  Councilman Hassett noted that nothing will be stored outside and there will be shrubs to screen the view; Jennifer Metzger also noted that there will be berms around the building to prevent any runoff.

A motion was presented by Supervisor McDonough to adopt the resolution authorizing the request for proposals for a tension fiber salt shed structure; proposals to be submitted by 3:30pm Wednesday, August 31, 2011 to the Town Clerk’s Office 424 Main Street, Rosendale, NY; seconded by Councilman Gallagher.  Roll Vote:

                                    Councilman Gallagher                        Yes

                                    Councilwoman Greene           Yes

                                    Councilman Hassett                Yes

                                    Councilman Minissali             Yes

                                    Supervisor McDonough          Yes

AUDIT OF BILLS:

            GENERAL FUND VOUCHER’S #621-663 TOTALING $25,724.09

            HIGHWAY FUND        “            #161-190         “          $23,784.76

            SEWER FUND             “            #106-116         “          $  3,329.79

            WATER FUND            “             #110-121        “           $  2,502.37

            SPEC LIGHT                “             #   19-21          “          $   1,985.39

A motion was made by Councilwoman Greene to pay the bills; seconded by Councilman Minissali.  Roll Vote: 5 Yes.

A motion was made by Councilman Hassett to adjourn at 8:50pm; seconded by Councilman Gallagher.  Roll Vote: 5 Yes.

                                                                                    Respectfully submitted,

                                                                                    Joan S. Jordan

                                                                                    Town Clerk